How Wrap Installers Run Their Day in Wraptor: My Jobs, Timers, Checklists, and Photos

A wrap installer app has to answer one question on the shop floor: what do I work next, and what does it need? In Wraptor that answer is My Jobs, the phone-first home for anyone on the built-in Installer role: today's bookings with the time and bay, then every job assigned to them, grouped by stage. Tapping a job opens a work view with the approved artwork, a one-tap timer, the stage checklist and its sign-off, the check-in walkaround, and a button that moves the job to its next stage, and every tap lands on the same job record the owner reads in the office.

The short version

• •Installers get one screen, not the whole app. The Installer role opens on My Jobs, with no prices, quotes, or customer contact details.
• •Time is one tap per activity. Starting a timer stops the one already running, so nobody is on the clock for two jobs.
• •Checklists can gate the stage. When a stage needs sign-off, the job can't advance until every item is done and an assigned teammate signs it.
• •The approved artwork travels with the job. The Install packet carries the approved proof, production notes, the files link, and the install brief.
• •Walkaround photos become signed evidence. The check-in and check-out walkaround locks the moment the customer signs.
• •The office sees it as it happens. Clocked time lands on the job with a per-stage breakdown, feeds labor cost and quoted-versus-actual install hours, and flows to payroll.

Why installers need job tracking on the floor

Shop floor job tracking breaks in three places: the installer isn't sure which artwork version was approved, hours go on a timesheet on Friday from memory, and nobody can prove the scratch on the rear quarter was there at drop-off. That's a reprint, a labor number that makes every future quote wrong, or a damage claim you eat. The fix is to put the assignment, the approved file, the clock, the checklist, and the camera on the installer's phone, attached to the job the office works from, which is what Wraptor's job board and My Jobs are built around.

Bottom line: if the installer has to walk to the office to find out what's next or which file is right, the system isn't on the floor yet.

Set up an installer login (owner, once)

1. 1.Add the installer. Open Shop → Team → Members, click Add Member, type their Email, pick the Installer role card, and click Send invite. They get an email with Set up my account →. Wraptor Starter includes two seats; Wraptor Shop is unlimited. See the Team manual.
2. 2.Build your checklists. Open Settings → Workflow, expand a stage, edit its checklist (check boxes, text, number fields, or dropdowns), and require sign-off where you want a gate, such as QC before pickup. The walkaround's graded items live under Inspection Checklist on the same page.
3. 3.Assign the work. On a job, add the installer under Team → Assign in the side rail; the badge on their avatar (Designer or Installer) decides which stage alerts they get. Book them as Crew on the calendar too, so the job shows under Today; scheduling installs in Wraptor covers that step.
4. 4.Turn on push. Installers have no notification bell. On the phone, install the app (iPhone: Safari Share → Add to Home Screen; Android: More → Install app), then open Profile and switch on Push on this device.

What an installer sees when they sign in

Signing in lands an installer on My Jobs, headed by a count like "3 jobs assigned to you," plus a red "1 overdue." when something is late.

• •Today lists their bookings, one row each: "9:00 AM · Bay 2 · JOB-0042 2022 Ford Transit." Rows tag In progress and Done as bay work starts and finishes, and Tomorrow sits underneath.
• •Stage sections follow in your board's order, soonest due date first.
• •Each card shows the job number, due date, customer, vehicle, and a status line such as "Checklist 3/8 · ● Timer · Check-in ✓." The timer dot means *their* timer is running.

The page refreshes itself every two minutes and when the installer switches back to it. Nothing is claimed by hand: assignment is the only way a job arrives, and completed, on-hold, and parked jobs drop off. The rail holds My Jobs, Schedule (the shop calendar with Mine on), and Team Chat; the board, customers, quoting, invoicing, and settings aren't there. The My Jobs manual has the full layout.

Run a job from the work view

Tapping a card opens the work view: the shop's instructions (From the shop), then the install packet, stage strip, timer, condition report, and checklists.

Artwork and notes on the floor

The Install packet holds the Approved artwork (tap to open full screen, then pinch or double-tap to zoom), Open production files when the shop pasted a files link on the job's Production tab, the last five Production notes with who wrote them, and the Install brief: vehicle quirks, surface prep, and technique for this vehicle and coverage. If you want paper too, Packet in the job header prints Job overview, Installer QC, and Proof sheet.

Start, switch, and stop the clock

1. 1.Check the activity picker. It starts on the one that fits the stage: a design stage picks Design, a print or production stage Production, a removal stage Removal, anything else Installation.
2. 2.Tap Start. A live clock runs, with "Started at 9:42 AM" under it.
3. 3.Still clocked onto another job? A strip reads "● On the clock: JOB-0041 Installation" and the button becomes Switch timer here. Tapping it stops the other timer, books its hours, and confirms: "Stopped JOB-0041 at 2.3h."
4. 4.Tap Stop {activity} timer at a break or at the end.

A timer left running past 10 hours, or from an earlier day, turns amber and asks "Still on the clock since yesterday 4:12 PM?" Tap I stopped at…, pick the real time, and Stop at this time, so the night isn't booked as payable hours. Two installers on one job each run their own timer, and neither can stop the other's.

Tick the checklist and sign off the stage

Each checklist gets a card, the current stage's first. A tap ticks an item at once while it saves; an item that takes a value gets a number box (a bleed amount), a text line (an ICC profile name), or a row of buttons (a print mode). If a save fails, that item flips back with a red note.

When the stage needs sign-off and every item is done, Sign off as {your name} appears, then reads "Signed off by {name} · {date and time}." Only a member assigned to the job can sign, and unticking an item later reopens the checklist.

Advance the job

Tap Advance to {next stage}, then Confirm. If sign-off is missing, the button is replaced by "Finish and sign off the {checklist} checklist to advance." Advancing from the phone is the same move as dragging the card on the board: it records status history, pings assigned teammates whose role covers the next stage, sends any customer milestone email you switched on, and creates the next stage's checklist. A refused move shows a red That didn't go through toast with the reason.

Bottom line: the installer logs the work where it happens, and the job moves only when the gate you set is met.

Walkaround photos at check-in and check-out

The Condition Report card holds Check-in walkaround and Check-out walkaround.

1. 1.Tap Check-in walkaround. An empty slot opens the rear camera straight away, and Next: Rear moves on through Front, Rear, Driver Side, Passenger Side, Roof, Hood, Trunk, Close-up 1, and Close-up 2. Each slot takes a photo or a clip under 4MB.
2. 2.Continue to checklist and grade each item OK, Attention, or Fail. Anything not OK asks what's wrong (shown to the customer) and takes up to six close-ups.
3. 3.Continue to sign and hand over the phone. Customer name starts filled from the job; the customer signs and taps Sign & submit.

At check-out, each empty slot shows its check-in photo dimmed behind it with Match this angle, and Submit without signature is allowed when the customer isn't there. A signed report can't be redone or have its photos deleted, and it shows on the customer's tracking page with a PDF. See the Inspections manual, and the check-in walkaround guide for why it settles damage disputes. A stage action that reminds the crew to inspect exists, but stage actions are off until Wraptor turns them on for your shop.

Signal, alerts, and the dead spot in the back bay

• •Wraptor needs a connection. It doesn't cache pages for offline use; the installed app is the live app, not a copy.
• •An unfinished walkaround survives. It's saved on the phone as you go and comes back for 12 hours ("Picked up where you left off — your photos and notes are back."), including after the camera reloads the page.
• •Nothing goes missing quietly. Each photo tile shows its own upload spinner, and Sign & submit waits with "Waiting for photos to finish…" until the last one lands.
• •Push covers job alerts, not chat. Installers get Ready for {stage}: {job}, You're on the schedule, Schedule changed, and Cancelled on the lock screen; Team Chat never pushes. See the Mobile App manual.

Freelancers and off-site installers

For someone without a Wraptor account, click Installer link in the job header. It copies a no-login link to the same work screen: approved artwork, production notes, timers, the QC checklist, the walkaround, and the stage advance. Time logged from it rolls into the job's time tracking and profitability like a staff entry. It can't sign off a gated stage; that needs a signed-in member assigned to the job.

What the owner sees back in the office

Quoted vs actual install hours is the number to watch: it compares the install hours on each completed job's quote with the installation time actually clocked ("quoted 14h → clocked 17h") and badges it +N% over quote, −N% under quote, or on target. It only means something if installers clock their time, which is the point of putting the timer on their phone (more on Reports).

• •Fix a bad entry from the Time tab. The owner and anyone who manages the team or payroll can delete entries there; only they see the Hourly Rate ($) field in Log Time.
• •Wages owed don't vanish. A job with crew hours payroll hasn't paid can't be deleted, and deactivating a member stops their running timer and keeps the hours.
• •The shop routine is separate. The open-and-close checklist on Home → Today is for production staff; Installer logins go to My Jobs, so put install steps on the stage checklist.

Try it with one installer and one job

The fastest test is a real job: invite one installer, give your install stage a short checklist with sign-off, assign them, and have them run the timer, the walkaround, and the advance from their phone while you watch the Time tab. My Jobs, timers, checklists, and inspections are on every plan, and the 7-day free trial starts on Wraptor Shop with unlimited seats and no card required. If you'd rather walk through it with your own stages first, book a demo.

FAQ

Is there an app installers download? Wraptor installs from the browser rather than an app store. On iPhone, open it in Safari and tap Share, then Add to Home Screen; on Android, tap More, then Install app. An installer's app opens straight on My Jobs.

Can installers see prices or customer phone numbers? No. The work view leaves out quotes, prices, other job files, and customer contact details, and the Installer role doesn't hold the Billing and Quotes permission. The install packet carries what the install needs, and Team Chat is how an installer reaches the shop.

How does time tracking work for wrap installers in Wraptor? The installer picks an activity on the work view and taps Start, then taps Stop at a break or the end. Starting a timer on another job stops the first one and books its hours, so nobody is on the clock twice. A timer left running overnight turns amber, and I stopped at lets them book the real end time.

Can an installer move a job to the next stage? Yes. They tap Advance to the next stage, then Confirm, which is the same move as dragging the card on the board. If the stage requires a signed-off checklist, they have to finish the items and sign off first, and only a member assigned to the job can sign.

Does My Jobs work offline? No. Wraptor needs a connection and doesn't cache pages for offline use. An unfinished walkaround is kept on the phone for 12 hours, and a checklist tick that fails to save flips back with a note so nothing is lost silently.

Can a freelance installer use it without an account? Yes. The Installer link in the job header copies a no-login link with the approved artwork, production notes, timers, the checklist, and the walkaround. Their time rolls into the job like a staff entry, but signing off a gated stage needs a signed-in member assigned to the job.

Manual: My Jobs · Mobile App & Notifications · Inspections · Team · Jobs · Calendar · Ops · Reports