Question 1

Can we review requests and quotes before saving work?

Accepted Answer

Yes. Review the captured service and customer, then continue into a draft quote. Compare requested work with the draft and choose any additions. You enter prices, choose tax categories, and decide when to share. Proof feedback and job notes can also become reviewed checklist tasks or handoff clarifications.

Question 2

Can we read scans and split documents between jobs?

Accepted Answer

Review text from supported PDFs, text documents, and English printed PNG/JPEG scans. Choose the job and category for the original, or assign pages separately and correct them later. Originals stay preserved. Automatic job matching and automatic filing are not offered.

Question 3

Can we override an internal scheduling conflict?

Accepted Answer

Staff with scheduling access can choose Allow overlapping bookings for one save. Bay and crew conflicts are explained separately. A recorded finish releases unused bay time after cleanup; public self-booking keeps its conflict rules.

Question 4

Can each department have its own board?

Accepted Answer

Yes. Start with Wraps, Signs, or PPF, then name the stages for your process. One customer job can contain work on several department boards, with optional dependencies and one customer and billing record. The combined jobs view shows where every department stands. Department boards are included on Fleet, with unlimited boards.

Question 5

Can we schedule an install before production is finished?

Accepted Answer

Yes. Set an install date, time, and duration when creating or editing the job, independently of its workflow stage and promised due date. Switch Schedule between install dates and due dates, then use agenda, week, or month. Bays and crew assignments are optional: a shop with one install location can schedule there without creating a bay. Each employee can save Schedule, Today, List, or another available jobs view as their default.

Question 6

How does the scheduler hand work over to the floor manager?

Accepted Answer

Assign scheduling and production owners, record the next action, flag a blocker, and set a follow-up on the job. The manager can acknowledge the version they reviewed; later changes remain visible in the handoff history. Today brings together today's and tomorrow's work, changes needing review, blockers, customers awaiting a reply, and follow-ups due. Quick capture turns a short note and reference photos into a job request for review, without requiring a vehicle or matched customer.

Question 7

How do customers hear about appointment changes?

Accepted Answer

Staff can prepare an editable appointment message from a template, review it, and send it through the existing message composer. Track appointments as Tentative, Communicated, or Confirmed; rescheduling returns them to Tentative so the team knows to reconfirm. On a phone, photo uploads offer camera, library, or file selection, keeping reference and inspection photos with the work.

Question 8

What is the best software for PPF shops?

Accepted Answer

Wraptor covers the full PPF job lifecycle: package quoting with one-click reuse of a winning quote on the next job, a drag-and-drop board, film inventory by roll, warranty records, photo documentation, proofing, Stripe invoicing, and customer tracking. Every plan starts with a 7-day free trial with Wraptor Shop features and trial usage allowances; Starter is $99/month, and Shop is $199/month with unlimited seats and expanded tools.

Question 9

How do PPF shops track film inventory?

Accepted Answer

Professional PPF shops track film by roll: brand and series (XPEL Ultimate Plus, SunTek Reaction, 3M Scotchgard Pro, STEK DYNOshield), width, remaining length, and cost per square foot. Wraptor's inventory system tracks all of this with low-stock alerts, and logs usage against each job so you know your true material cost per install. PPF film runs $20–$40+ per linear foot wholesale — an untracked half-roll lost to miscuts or forgotten remnants is hundreds of dollars. Shops that track film by roll typically recover 5–10% in material costs versus pen-and-paper tracking.

Question 10

How should a PPF shop handle warranties?

Accepted Answer

Film manufacturers offer 10–12 year warranties (XPEL, SunTek, 3M), but the shop has to keep records that survive that long: which film series went on which vehicle, install date, coverage areas, and installer. Wraptor stores this per vehicle in the CRM — every job records the exact materials used, photos at install time, and the customer's contact history. When a warranty claim comes in five years later, you pull up the vehicle and have everything: film SKU, batch usage, install photos, and the original invoice. Shops that keep warranty records in spreadsheets or paper files routinely eat the cost of claims they can't verify.

Question 11

What does PPF software cost?

Accepted Answer

PPF and vehicle-care software typically runs $50–$300+ per month. Starter is $99/month and Shop is $199/month, and every plan opens with a 7-day free trial with Wraptor Shop features and trial usage allowances — no card required, no automatic charge. Every invoice can split into a deposit and a balance, so a full-body install reserves the appointment with money down before it is scheduled. After the trial, access pauses and your work stays saved until you choose a paid plan.

Question 12

Is Wraptor better than Urable for PPF shops?

Accepted Answer

They solve different problems. Urable is a capable scheduling and booking tool for vehicle-care businesses (detailing, ceramic, PPF) with online booking and flat plans running $70–$220/month. Wraptor is a full shop operating system built for film and wrap work: PPF-specific job stages, film inventory by roll, warranty records per vehicle, client proofing with visual commenting, a customer job tracker, AI-powered email that detects leads, and — uniquely — a lead pipeline our team feeds you through partnership placements and the integrated SEO we build and run at no extra cost, plus a vetted installer network for overflow work. Leads are routed by service area and never resold. If you only need booking, Urable works. If you want the install workflow, the paper trail, and a lead source in one login, that's Wraptor.

Question 13

Can PPF shops use Wraptor for tint and wrap jobs too?

Accepted Answer

Yes — most PPF shops also install tint, wraps, or ceramic coating, and Wraptor handles mixed-service shops natively. Each department can use its own board and stages. A mixed order keeps one customer job with separate department work, while the manager sees all stages in a combined view. The lead side works the same way: the services you list are the services we place you for, and leads arrive tagged with the one the customer asked for.

Question 14

How do PPF shops document installs to prevent disputes?

Accepted Answer

Before/after photo documentation is the standard: photograph existing paint condition (rock chips, swirl marks, repaint signs) before install, and the finished coverage after. Wraptor makes this a formal step with digital vehicle inspections: at check-in you run a graded walkaround from your shop's own checklist template — photos, video clips, and damage notes per item — and the customer signs off on the shop tablet. Once signed, the report is locked from deletion, posts to the customer's tracking page, and exports as a PDF. That record kills the classic dispute — 'your installer chipped my hood' — because the chip is in the before photos the customer saw. Photos also feed the AI studio, which turns finished installs into portfolio and social content.

Feature	Wraptor	Urable	Tint Wiz	Spreadsheets
PPF-specific workflow stages		-	-	-
Film inventory by roll/SKU		Partial		Manual
Warranty records per vehicle		-	-	Manual
Quoting & invoicing				-
Online payments (Stripe)			Via Fullsteam	-
Client proofing & approval		Quotes/3D only	-	-
Digital vehicle inspections			-	Manual
Customer job tracker portal		-	-	-
Lead generation included		-	-	-
Vetted installer network		-	-	-
Starting price	$99/mo · 7-day free trial	$70–$220/mo	$150/mo	Free

The Best Software forPPF & Paint Protection Shops